Board Meeting Oct 11, 2017 06:30 pm
Location: WestWoods Community Police Station
WestWoods Community Police Station
6644 Kendrick Drive
Arvada, CO 80007
I-70 West to Ward. Ward north to 64th Ave, 64th Ave West to McIntrye/Kendrick Dr. North on Kendrick to the police station.
- call meeting to order
- approve past minutes
- any member comments/discussion
- financial report
- website update
- membership update
- tag matches
- tournament updates
- other events
- course issues
- new business
Camden Farmer, Kyle Harrigan, Josh Kreutzer, Ray Woodruff, Dan Jones, Geoff Hungerford, Jamie Simino and Jay Burghardt.
Chris Keener, Peter Kenny, Tashi TWJ, Matthew Morrison and Jay Burghardt
September minutes were voted on and approved - Jay Burghardt chose not to vote
Tashi asked about business cards for the board members and others that might need them. Not necessarily with the persons name on it, but at least with our email address and our website. Kyle said that can be arranged.
Website update - Josh asked Geoff if he could adjust the fundraiser thermometer on the website. He said he will look into it, and if he cannot find a way to alter it, then he might just take if off the front page until a solution is found.
Dan mentioned that Scott Taylor might be able to help on the website as well.
Financials - Kyle went over all the financials that, on Oct 10th, were sent to the board. He said he is still tying figure out some of the plusses and minuses from Peak One and will speak to Mike about some questions he is still having.
Camden mentioned that, moving forward, the club might want to keep a tighter look on events that are sponsored by MHDGC.
Kyle said he will work with Chris on a TD report for Shades of Gray.
Ray spoke for a minute about the difference between an event being sponsored by MHDGC and an event being supported by MHDGC. He used Chris, as an example, that if he winds up over budget and in the red, that is Chris's responsibility to come up with the money shortfall, as he is running the event, simply with the club helping him out. On the other hand, something like the Spring Fling, which is officially presented as a MHDGC club event, if we come up short there, then the club is responsible. Shades of Grey is supported by MHDGC, and the Spring Fling is sponsored by MHDGC.
Kyle said he hopes to speak with Ken Hughes, about updated the club's TD report spreadsheet and he hopes to present the board an updated one by the Summit Meeting in January.
Financials were voted on and approved - Jay Burghardt chose not to vote.
Membership - Jamie announced there are 465 confirmed tag sales, and said he expects at least another 100 out there that have been sold but have not been turned in to him yet with the money and the registrations.
Tag Matches - Almost done - Jamie said there will still be a glow round during the week and he is moving his Sunday, Village Green tags to "winter hours", starting at 2p.
Johnny Roberts Memorial
Ran smoothly and without major issues over both courses.
City of Superior helped out with the cleaning up of the park, picking up flags, ect.
Tashi spoke about the Am side, saying with most of Club's signage and banners at Purple Park to look good there, there was a lack of Club representation at Adams Hollow to the point that she believed some Ams, didn't even realize who was sponsoring the event. It was noted to the Board and acknowledged we need to do better so both courses are properly represented by MHDGC, to anyone who might come by either course.
Mile High Classic
Reports coming from that event is that it went very smooth, and a good time had by all.
Shades of Grey (SOG)
Chris Keener, TD, gave the board an update on the upcoming event. He said things are going well. Chris said he would like some flags if he could and Josh told him he will get him 50 flags for him. Chris said that with the disc and lunch and assorted other goodies, the Am players will do well for their entry fee.
Geoff Hungerford spoke up about future Shades of Gray events. He mentioned that the PDGA is looking to have a Senior Tour, and he thought the SOG just might be a nice event for Region 8 in years to come. He said that if this was to happen, the event would have to be scheduled and planned, well in advance, so it can be put into the National Senior Tour schedule. He mentioned that this might be something to look into whether it would be a club event, or even a State event.
Jeff McCormack has offered to take over running of the 10th annual RODNOC. Still hoping for a few more signups to help break even. Discs are in.
Josh spoke about the Winter Warriors series, right around the corner, and said he is just about ready to go. He said he has nearly sold out of the 70 hat/scarfs he ordered for the season pass holders. All 14 events are set. There will be 3 XC events for the needed insurance at the course during play.
He said that the Chili Cookoff, might just be a stand alone event if it happens, and Kyle Maute might be running that, but nothing definite yet.
Jamie spoke about first tags, and confirmed that it will be held at Bird's Nest on January 1st, with details still in the works. He said he is looking at several different tag options and perhaps bring back some of the unique designs over the past years. Kyle said he will help Jamie with the new tags.
Jay, briefly mentioned the Ice Bowl, letting folks know that the date is set for Feb 10th, at Fehringer Ranch Disc Golf Course again, with the Broken Tee confirmed for the after party/awards ceremony.
He also said that he will open up registration the night before the first WW event, so the players can be encouraged from the first week all the way to the last.
Ray Woodruff spoke about the incident at Purple Park regarding the near naked disc diver, as well as other issues that have come up at the Park. The City of Superior has removed the baskets they had put in the park, realizing the opening up such a beautiful park to the general pubic, would harm the tranquil setting and landscape. The City has NOT said that the club will not be able to use the park for future events, but for a while, just letting the neighbors cool down a bit, and will broach the subject again down the road when/if the club hopes to use the park again.
Ray Woodruff said he has decided to wait until general elections for a seat back on the board as a full voting member.
Kyle said should be 4 open spots on the board
Summit Meeting - Set for Jan 28, 2018
Meeting adjourned - 8:23p