Board MeetingSep 11, 2013 09:04 pm

Location: Colorado ACTS Theater

Agenda

  • call meeting to order
  • approve past minutes
  • any member comments/discussion
  • financial report
  • website update
  • membership update
  • tag matches
  • tournament updates
  • other events
  • course issues
  • new business
  • adjourn

Minutes

Called to order - 6:32  - September 11, 2013
 
Those in attendance
Marsha Sonderfan, Cam Farmer, Dave Straight, John Bird, Rob Liebman, Mike Storrs, Dave Slocum, Taylor Slocum and Jay Burghardt
 
Aug 2013 minutes were voted on and approved
 
Financials - Ken was not present, but he prepared an asset and liability sheet for the board. It was voted on and approved. 
 
Phenix Disc Sports Contract - It was brought up that not much has happened, that we have seen, from Kyle Maute and Phenix Disc sports regarding MHDGC merchandise.  The board wants to look at the contract and see what type of length of contract we have, and, if the merchandise is still running a bit stale, what other options to we have to sell it.
 
Membership- Current membership at 298 - Dave mentioned that he did not want to tackle the Membership coordinator for next year and would be happy to help someone else take over this task. It was mentioned, that in the past, Kyle Harrigan, has expressed interest in this, and Dave agreed to run it by him.
 
Website update - Chad was not able to be present, but sent update and stated that all looking good and running smoothly.
 
Tag matches - Tag matches are winding down as the daylight wanes. They have already pushed up as much as they can, and some tag nights have already been shut down
 
Tourney update
Past
Mile High Classic- It was reported that the even was pulled off with nary a hiccup. Cam did give special kudos to Rob for the helping. TD reports have already been submitted
 
Ace Race - Dave and his lovely daughter, Taylor, showed up and presented the board with the numbers from the Ace Race. Going in, we were $387 in the red, but with day of cash totaling nearly $950, the club came out nearly $563 in the black. Dave has earmarked $412.70 of that to go to the Club's Jr. Fund.
 
Dave mentioned that he needed to purchase some items for the tourney, paint, string, etc., and it was mentioned that for the club just might have excess of many items that were previously purchased, but not used. It was brought up that perhaps we can set up a fact sheet of items that the club has, that could be used for different events and save some money on future event.
 
Future -
RMWDGC - Neither Ray nor Doug were present as they were together ironing out the final details for the upcoming event.
 
Johnny Roberts - Tom Spoke and passed out an excellent handout on all the costs and payouts - very well done - He said things are ready to go.
 
Winter Warriors - Courses and dates are still being worked on and will be released as soon as 
 
New Business
Elections is right around the corner. Tom Hamilton, Ken Hughes, and Ray Woodruff are up, however, Tom and Ken have advised the board they will not be running this time.
 
Possible storage in Arvada - Mr. Bird has reported that there is a possible storage location in Arvada that might be able to be secured. The club would need to pay for the sectioning off of it, complete with its own entrance, but it might be possible to lease the location for up to 10 years. The board was intrigued with the possibility and will await further details from Mr. Bird when he gets them
 
Adjourned 7:35