Board Meeting Aug 13, 2013 06:30 pm
Location: Arvada Police Dept
Arvada Police DeptArvada Police Dept
Anne Campbell Room
8101 Ralston Road
Arvada, CO 80002
- call meeting to order
- approve past minutes
- any member comments/discussion
- financial report
- website update
- membership update
- tag matches
- tournament updates
- states sponsorship
- other events
- course issues
- new business
Meeting was opened at 6:31p
Attended by - Ray Woodruff, Marsha Sonderfan, Mike Storrs, Ken Hughes, Tom Hamilton, Rob Liebman, Cam Farmer, John Bird, Pete Kenny, Kyle Harrigan, Doug Bjerkaas and myself, Jay Burghardt
July Minutes were voted on and approved
Financials were voted on an approved.
Then... During the meeting several financial things came up. Will touch on them when we come to them
Website Update - Chad was not present but had sent an email saying that nothing major was in the works but the board discussed whether there was a way to keep the ratings current for an event, since fluxuations take place between events, and could possibly alter the ability to play in a certain division as the time gets closer to the event.
Website postings of other clubs events - The board agreed that it is good to post the different events, but agreed that, if itâ€™s not a MH event, or one that has close ties to the club, then we will just be posting a shell of the information. Date, location, and a link to direct how to get more information if they would like it. It was also discussed that it would be a good idea to have a form that other clubs can fill out so we have a basic amount of info to post.
Membership Update - Dave Straight was not present, but Cam chipped in with nothing major to report. Tag matches are stil going strong, and the Village Green course is getting a nice number of people attending the Sunday evening tags.
Tourney updates -
Past - none to update
Johnny Roberts Fundraiser - The event is sold out - Tom confirmed there will be one round in the morning, lunch, and then a final 9
Mile High Classic - Cam spoke of the upcoming Mile High Classic - Everything was coming along good. He said the way it was working out that they should have a nice break even tournament. He spoke of some of the players pack items including a nice dry fit shirt. He also said the Oscar Blues Bone wagon would be there at lunch time. It was also voted on and approved MH would give $150.00 towards the tournament as it will be split into two days.
It was brought up about the Junior payouts and it was suggested that since we do not do a lot with the Jr. fund in our account that we could give $100 to the Jr fund to boost their payout. It was voted on and approved
Ace Race - Dave was not there, but the question for the board was how many packages to order. And the board agreed to cap it at 100
RMWDGC - Doug Bjerkaas spoke of the upcoming Women's event. He said that things were pretty much nailed down. He asked about getting the water jugs for the courses. He announced that there were still caddy spots available. And it's $25 to be a caddy. He said caddies will be allowed to play the temp course during the practice times. He said that if chose to not be a caddy, but would still like to play the temp course during the practice days, he said that would be fine. .. Well, for $25... (kind of like a caddy)
Johnny Roberts Memorial - Tom spoke of the upcoming tourney, and handed out extensive sheets on the finances of the event. He said there will be a caddy book. A playerâ€™s pack that is still being finalized but will have a long sleeve shirt. Stickers, Patches. The board voted on and approved giving $750 toward the event. This should be a blast - (sorry. opinion.. not voted on)
Colorado States - Vinnie was unable to attend the meeting but the board discussed the amount we would send his way to help sponsor the 2013 Colorado States tourney in October. The board voted on and approved $500 to be given, as well as, the remaining $256 left over from last yearâ€™s States. Last year it was agreed that if any funds are left over they would be rolled into next yearâ€™s Colorado State, and this year, the same thing will be asked of Vinnie, to roll any leftover funds into the 2014 Colorado States, wherever it may be.
Course Issues - question was asked if there was a time line yet for the pulling of the baskets at Johnny, and Mr. Bird said that it was tentatively set for an October start date.
New Business - Ken Hughes announced he will be stepping down. At this time, he has agreed to continue on as treasure, but hopes that someone else can be brought/trained along in time. The board discussed and agreed to look into the bylaws to see if a treasurer needed to be a board member. And if not, its possibly a MH member might want to step into this position without the responsibility of a full fledges member.
The meeting was adjourned at 746p