Board MeetingNov 14, 2012 06:30 pm

Location: Arvada Community Food Bank

Agenda

  • call meeting to order
  • approve past minutes
  • any member comments/discussion
  • financial report
  • website update
  • membership update - 2013 member packages
  • tag matches
  • tournament updates including 2013 events
  • other events
  • course issues
  • board nominations
  • new business
  • adjourn

Minutes

Called to order 6:35pm

Minutes approved from October meeting

Members present - no comments

Financials - look good for this time for year and now we need to decide how to use the funds remaining.  Outstanding bill from Focus Light needs to be taken care so we can remove that liability from the books
Rodnoc needs to be settled as well. Kyle Maute needs a check for the USDGC qualifier.    Financials Approved

Forum posts are showing 10 latest posts instead of 5
Mobile version to be expanded
Bug reports are handled as time permits
John would like some advanced search functions from member lists and Chad has to do some work to allow this. To be done eventually

Membership updates are in Jeff McCormack's car. Next month will have additional info. Membership numbers have not crossed the 400 mark but replacement tags are most sold these days.
There doesn't seem to be a way to track members without 
Chad has an idea about how to update members with a web coupon of sorts

Tag matches are done! Expo tags donated their entire ace pool of $130 to the Winter Warriors series.  Thank you!
Are tag masters posting tags or should the individual players?
Posting to be encouraged, but definitely not required

Tournament Updates - 2012 States John believes that with the volunteers help, it went pretty well. New layout helped bring down the number of spotters needed. New hotels help spread out the crowds and offer more amenities. Fort Morgan seems to be embracing DG wholeheartedly. $659 left in the black, even though initial projections were that number in the red. Decision to be made regarding the extra cash. Possible options are to donate the money to next year's states tournament and donate to Pessimist course improvements.
Motion made to donate 1/2 the money ($330) to 2013 states above MHDGC sponsorship. Motion passes.  Motion to donate the other ½ ($329) for Ft. Morgan course improvements with the idea that they would match funds to allow a set of tee pads to be in by end of May 2013. (Many ideas were bandied about, but the final is listed above)
Rodnoc to be closed by next meeting
JRM went well and is only $95 in the red. Ran well and all is taken care of.
2013 Tourney Schedule is forming and looks to be pretty packed. A Tier submissions were due on November 9th. High Plains schedule may be in jeopardy due to the Glenn Miller Ballroom dancing competition. Next year is going to be very busy.
303 is looking to be a split Am/Pro on two separate weekends bookending Spring Fling. Marsha sees Spring Fling as a Mile High kick off to the season and would prefer to be the first tourney for the season.
Kyle will be looking to find a couple of dates to fit in the event.


Other Events - Opxe was run with only 2 or 3 groups - maybe next year coordinate with Winter Warriors to start it off. Winter Warriors 2012 has kicked off and went well.

Board nominations - 4 positions are open - Max, Jay, Marsha, & Dan - These are 3 yr posts - 
Nominees from existing members are Jay and Marsha, New nominees include Kyle Harrigan, Rob Liebman, & Mike Storrs   WE WILL HAVE AN ELECTION! Candidate statements are due to Camden by November 30th. Election will begin on Dec 1.

New Business - Kyle has updated his proposal regarding Mile High merchandise at Phenix for sale in the store and online. (Post info here) The two year proposal is being met with positive notes.

Meeting adjourned - 8:39pm