Board Meeting Sep 14, 2011 06:30 pm

Location: Arvada Community Food Bank

Arvada Community Food Bank
Arvada Community Food Bank

8555 West 57th Avenue
Arvada, CO 80002

  • call meeting to order
  • approve past minutes
  • any member comments/discussion
  • financial report
  • website update
  • membership update
  • tag matches
  • tournament updates
  • other events
  • course issues
  • new business
  • adjourn
Meeting opened at 645p, Wednesday, September 14th
Attendance - John Bird, Tom Hamilton, Ken Hughes, Marsha Sonderfan, Max Maclay, Ray Woodruff, Joe Haman, Dave Slocum, Cam Farmer, Dave Straight, Jeff McCormack.

Last months minutes are not yet ready, and will be approved next month.

Finances - Ken hughes showed us the books, and indicated the clubs finances look good with $2,205.15 showing in the black at this time. This is down some from last month due to donations to tournaments.

Website update - Chad was not present to give an update, but it was noted that the website looks great, and the waitlist issues have been fixed. Chad was asked via text message to change to fall background and that was done.

Membership update - We have about 350 current members, and have issued 15 replacement tags this year. This leaves about 10 tags left. No more are being ordered for this year.
We need a design for next year's tags, and need to brainstorm items to be included with membership packages. There was discussion of doing MH t-shirts and other merchandise, but that would be separate from membership package items.

Tournament Updates:
Winter Warriors VII - Jeff McCormack and Ray Woodruff will run WWVIII. The tentative schedule runs for 13 weeks starting at Beaver Ranch Nov. 5 and ends January 28. Some new courses will be used this year, including Oxbow, Jellystone and Interlocken. Mansion was a huge success last year and will be used again. John Bird requested a one week break before the Ice Bowl to encourage more players for the Ice Bowl. Jeff and Ray commented that they would rather maximize weeks of WW, and it will stay as planned. December 31 WW will be at Expo in the morning, followed by a lunch break and then last tags in the afternoon. The idea of a WW "Season Pass" was brought up and approved unanimously by the board. There was discussion on cost and whether or not CTPs each week should be included. Artwork is still undecided, so there may be a contest for the design. Once a design is final, some beanies will be ordered for sale.
Ace Rage - went well. All orders are in and Dave is waiting on the last shipment to fill out player packages. All in all Ace Race should be positive financially. Seems all had a good time with a shortened course, much more cheering was heard this year than in years past.
JRM - Great time had by all. Lots of compliments to Tom for smooth run. There was apparently some confusion over player packs only available at Phenix and not at the tournament. Perhaps next year we request they are at the tournament at least on Sunday. Overall it was a positive experience with Phenix doing players packs and payout, but there were some kinks. We learned and hopefully Phenix learned from the experience - financially it worked great, but logistically needed some help.
RMWDGC - Ray and Doug will run it again next year! Hooray!
MHC - to be held next weekend. The Brighton crew have everything under control, financials all figured out. They are selling water bottles to help generate some more income. Need more volunteers to help traffic control since it's not a normal disc golf park. There is a course walkthrough with the city before the tournament. Everyone is looking forward to it!

Tag Matches - still running, probably be moved back to 5:00 start time within a few weeks. Someone will post on the website and change the time on the calendar when that happens.

States 2012 - John Bird mentioned that there is not yet a volunteer to run states in 2012 and suggested that since MH has not done so in quite some time, we could step up to do so. John would like to run it at Fort Morgan and listed several benefits to doing so. There was a vote for MH to run 2012 States at Fort Morgan - 7 in favor, 1 opposed. After some discussion, it was clarified that the board unanimously supports MH running states in 2012, but the location is in contention.

Johnny - Neighbors by hole 7 complained to the city that players are climbing over their fence onto a shed to retrieve discs and it is damaging the fence and shed roof. There was some discussion about the "ambassadors program" and whether or not that can help the situation. Tom Hamilton mentioned that as a neighbor of the park he is uncomfortable at times taking his daughter to play. Dave Slocum also lives right by the park and his wife often watches its goings on. Both mentioned that more police presence in the park may help alleviate some issues, and that it is not solely disc golfers causing problems.

Elections - Marsha will be in charge of elections again this year, and it looks like John, Chad, Joe and Dave are up this year. She will go back through old blog posts and emails and try to straighten out for sure by next month's meeting. After the Oct meeting, she will post a call for nominations, which will be due by the Nov meeting. If elections are necessary, they will be opened after the board approves nominations at the Nov. meeting.

Marsha suggested that the board set aside the November or December meeting to be a longer meeting perhaps on a Saturday so that we can accomplish some administrative items that keep getting brought up as good ideas and brushed to the wayside for more pressing matters. The board liked this idea, and tentatively set it for November 13, at a location to be determined.

Meeting adjourned 8:50.